Small business owners
Expense tracking for small business, from the receipt up
Accounting software starts with a transaction. SpendFlow starts with the receipt — what was bought, from whom, with how much tax — and files it where it belongs.
Sound familiar?
The problem with paper receipts
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Bank statements show an amount, not what was bought.
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Receipts arrive by paper, photo and email, and live in three places.
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Month-end means chasing down what every purchase was for.
How SpendFlow helps
Built for small business owners
Line items, not just totals
AI reads every item on the receipt with quantity, unit price and line total.
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Paper, photo or PDF
Scan at the counter, import from the gallery, or upload the PDF receipt a supplier emailed.
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A dashboard for the month
See spending, tax and the change from last month at a glance, then drill into the trend.
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Reports on demand
Monthly totals by card, merchant and group — for this month, last month, a year, or any range.
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Invoices with the tax done
Invoice customers for products and labour. Saved tax rates are applied per line, and each tax is totalled on the invoice.
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Your accountant, in the loop
Work with an accountant who uses SpendFlow? Accept their invite and upload receipts straight into your workspace with them.
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FAQ
Questions from small business owners
Does SpendFlow replace my accounting software? +
No — it feeds it. SpendFlow captures and organizes receipts, invoices your customers, and shows what you spent. Your bookkeeping still happens in your accounting tool.
How are taxes calculated on my invoices? +
You save your tax rates once — for example VAT 20%, GST 10%, or GST 5% plus PST 7% where two taxes apply. Each invoice line carries the taxes that apply to it, and SpendFlow totals every tax separately and adds them to the invoice total.
Can I see spending per category? +
Yes. Groups like Office, Fuel or Meals collect receipts, and reports break spending down by group, card, merchant and division.
What happens if the AI misreads a receipt? +
You review every receipt before saving and can fix any field. Your correction is kept — a later re-read never overwrites it.
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SpendFlow is also for
Ready to stop losing receipts?
SpendFlow for iPhone and Android.