Features
Everything you need to track spending and get paid
From scanning and AI reading to filing, reports and invoices — SpendFlow turns a pile of receipts into spending you can see and search, bills your customers with the tax worked out, and lets your accountant collect it all in one workspace.
Capture
Snap it, and AI does the typing
Scan with your camera
Point, shoot, done. A raised Scan button is always one tap away, and the flow ends back where you were.
Gallery & PDF receipts
Import a photo you already took, or upload the PDF receipt a store emailed you.
AI receipt reading
AI reads the merchant, date, time, subtotal, tax, total, currency, payment method, and the card used.
Line items
Every item on the receipt — quantity, unit price, and line total — ready to review and edit.
Review before you save
Check what the AI read, fix anything it got wrong, and your correction is never overwritten.
Multi-page scanning
The phone app finds the receipt’s edges, straightens it, and joins a long receipt’s pages into one PDF.
Bulk upload
Drop up to 100 receipts at once on Pro and Enterprise — on the web or from your phone’s photos and files — and watch each one get read.
Organize
Filed for you, the way you think
By payment card
Receipts group themselves by the card they were paid with — Visa •••• 1234, Mastercard •••• 9876.
Companies
Each business gets its own books — receipts, invoices, customers, currency and fiscal year — and on the web a header switch moves between them.
All Companies
See receipts, invoices, customers and the dashboard across every company at once on the web, then open any row in its own company.
Divisions & groups
Inside a company, file by division — a site, a team, a brand — and by group like Lunch, Office or Fuel.
Card rules
Say "anything on •••• 3456 is Office" once, and every receipt on that card files itself.
"Is this Lunch?"
When a receipt could go more than one way, SpendFlow asks — one tap to answer, and it remembers.
Search & filters
Find any receipt by merchant, card, division, group, month, date range, or amount.
Reports
See where the month went
Dashboard
On the web: spending, tax and receipt counts for any period, with the change from the last one, top merchants and a breakdown by group.
Spending trend
On the web: spending by day, week, month or quarter, stacked by group, compared with the period before — click a bar to see its receipts.
Monthly summary
Total spent, tax, and receipt count for the month, on your home screen.
Spending by card
How much went on each card this month, including receipts with no card read.
By merchant
Where you spend the most, ranked.
By division & group
What each division spent, and what went on lunch versus the office.
Invoicing
Bill your customers — the tax does itself
Invoices in minutes
Pick a customer, add products and services from your catalog, and the invoice is built line by line.
Taxes calculated for you
Save your rates once — VAT, GST, sales tax, or two at once like GST + PST. Each line carries its taxes, and the invoice totals every tax separately.
Products & services
Keep what you sell and the work you bill — parts, hours, visits — with a price and default taxes, ready to reuse.
Customers on file
Names, contacts and billing addresses saved once, filled in on every invoice.
Payments, even partial ones
Record each payment as it comes in. SpendFlow works out what is paid, partly paid, and still owed.
Outstanding & overdue
See at a glance how much customers owe you, and which invoices are past due.
PDF invoices, emailed
Send the invoice as a PDF straight from SpendFlow, with a Cc and your own message — or download it.
A link to share
Share a private link your customer opens without an account, to see the invoice and download the PDF.
Five invoice looks
Classic, Modern, Minimal, Bold or Compact — with your logo, a QR code, signature lines, A4 or Letter.
For accountants
A workspace per client, receipts that arrive on their own
A workspace for every client
Each client gets its own receipts, divisions, groups, cards and reports — never mixed with another client’s.
Invite your clients
Send an email invite. Your client and their staff sign in and upload receipts, bills and invoices — by camera, photo or PDF.
AI does the data entry
Every upload is read into totals, tax and line items, and filed by your card rules — before you open it.
Uploaders see only their own
Client staff upload and, if you allow it, see what they uploaded themselves — never a colleague’s receipts or the books.
Review, correct, report
Fix what the AI read, set up the client’s divisions and groups, and run every report — spending, tax and cards.
Private notes per client
Keep a note on each workspace — "year end March, VAT quarterly" — that the client never sees.
Teams
One plan for the whole team
Up to 10 people
Enterprise adds up to 10 people to your plan, each invited by email.
Up to 5 companies
As the owner, keep up to 5 companies on the plan, each with its own books, all on one bill.
One bill
One subscription and one invoice for the whole team.
Trust
Private by design
Card data stays safe
Only the last four digits of a card are ever stored — even if a full number is printed on the receipt.
Your receipts are yours
Receipt images live in private storage and are only served to your account and the people you invite.
Password-free sign-in
Sign in with a secure one-time link sent to your email — or use your password.
Nothing lost to a hiccup
Your receipt is saved before the AI reads it, so a failed read never costs you the photo. Re-read any time.
Explore
Explore each feature
Receipt scanner
From paper to saved in five taps
Open the app, tap Scan, and snap the receipt. SpendFlow reads it, shows you what it found, and saves it — then drops you back exactly where you were.
AI receipt reading
Stop typing receipts by hand
SpendFlow uses Google Gemini to read every receipt — merchant, receipt number, date and time, subtotal, tax, total, currency, payment method, card, and every line item.
Payment cards
Every receipt, by the card that paid
SpendFlow reads which card paid for each purchase and groups your receipts by it — so "what went on the Visa this month?" is one tap.
Companies, divisions & groups
Every business on its own books
Give each business its own company with separate receipts, invoices and reports. Inside a company, file receipts by division and into groups like Lunch or Office.
Card rules
Set it once, filed forever
Tell SpendFlow that everything paid on a card belongs somewhere — "anything on •••• 3456 is Office" — and every receipt on that card files itself, with no questions asked.
Smart filing
The AI files — it never invents
SpendFlow matches each receipt against your own divisions and groups — by name and by kind of spend, so "restaurant" finds your "Lunch" group. When it is not sure, it asks.
Search & filters
Find any receipt in seconds
Search and filter across every receipt you have ever scanned — and combine filters, so "this card, in September, over $50" is one search.
Spending reports
Where the month went, at a glance
A dashboard for any period, a spending trend you can drill into, and breakdowns by card, merchant, division and group.
Invoicing
Invoice customers, taxes worked out for you
Turn on the Invoicing add-on and bill your own customers from the same account you track expenses in. Add products and services to an invoice, and SpendFlow calculates every tax and the total.
Accountant workspaces
Your clients upload, the AI files, you review
Accountants create a workspace for each client and invite the client and their staff by email. They upload receipts, bills and invoices; SpendFlow reads and files each one, so the firm starts from finished records instead of a shoebox.
Multiple companies
Every business on its own books, one sign-in
Run more than one business? Give each its own company in SpendFlow — its own receipts, invoices, customers, currency and fiscal year — and on the web switch between them from the header.
Dashboard & spending trend
Spot the change before it’s a habit
The web dashboard shows spending, tax and receipt counts for any period next to the period before. The spending trend breaks it down by day, week, month or quarter.
Bulk upload
A shoebox of receipts in one go
On Pro and Enterprise, upload up to 100 receipts at once from the web or your phone’s photos and files. SpendFlow reads each one in the background while you carry on.
Invoice PDFs & sharing
Send it, share it, get paid
Every invoice becomes a PDF in the look you choose. Email it from SpendFlow with your own message, download it, or share a private link your customer opens without an account.
Team plans
One plan for the whole team
SpendFlow Enterprise puts up to 10 people on one plan and lets you keep up to 5 companies of your own, with receipt and invoice allowances set for your company and one bill.
Security & privacy
Built so your data stays yours
Receipts hold more about you than most apps do. SpendFlow is built so a full card number has no way to be stored, and your receipts are shown only to you and the people you invite.
Ready to stop losing receipts?
SpendFlow for iPhone and Android.